Perform work, including but not limited to performing work of a diverse character; serving as a bookkeeper; purchasing materials and equipment; conducting invoice activities; paying vendors for delivered materials; providing inventory support; and performing clerical/ administrative functions.
Responsible for financial record keeping and reporting required by law and for RTO and ESOS compliance in accordance with College procedures and policies
Ensure that the RTO has financial management policies in place and that it complies with these policies;
Monitor and report on compliance with its financial management policies and procedures, for review and as a basis for improvement;
When requested, provide the Victorian Registration and Qualifications Authority with a formal assurance that the RTO has sound financial management standards for matters related to the RTO scope of registration and scale of operations.
If requested by the Victorian Registration and Qualifications Authority obtain, and make available, a full audit report from a qualified independent accountant
Maintain accounting records of debtors, creditors, assets and liabilities.
Maintain insurance cover including public liability, fire, theft, contents and professional indemnity if required.
At the end of each financial year ensure that the accounts are prepared by a qualified accountant to indicate the financial performance and financial position of the RTO.
At the end of each financial year ensure that tax returns are prepared and lodged by a qualified accountant by the required date.
Invoice fees in accordance with the fee payment schedule for each student
Record fees paid and refunds given in the RTO accounting system so that each student’s financial status is known
Pay refunds in accordance with the refund agreement signed by the student and maintained in the student file
Maintain membership of the Overseas Tuition Scheme for international students and the ESOS Assurance Fund
Perform work of a diverse character. Conduct bookkeeping, purchasing, accounting, inventory control, and clerical/administrative functions.
Serve as a bookkeeper. Assist with budget preparations; handle accounts; make bank deposits; maintain ledgers; pay bills; prepare financial statements and reports including the profit and loss statement and balance sheet; receipt money; reconcile bank account; set up cash box for events; distribute money within the departments; collect funds; assist travellers in balancing their bookkeeping ledger and receipt books ; assure expenditures are in accordance with code balances for item acquisition; keep the supervisor informed as to the balances of internal accounts; and prepare payroll.
Purchase bookkeeping supplies, materials and equipment for departments. Receive requests for materials and equipment; prepare purchase orders for items in accordance with procedures; transmit purchase orders directly to vendors for purchases; transmit the purchase order to the central office if local, state, or federal money is being used; query vendors concerning item delivery; inspect received items; follow up to correct delivery glitches; handle the purchase order paperwork to be accomplished after item receipt and deliver item(s) to requestors.
Attend relevant Public discussions so as to understand and comply with all State, Detention Centre and Education Centre Acts, regulations and rules as required in the position.
To maintain continuity of direction and focus in Admin operations through the maintenance of the Strategic Plan, Policy & Procedures Manual, Administration Operations Manual &Administration Action Plan.
Provide Administrative and Operational Support to Coordinators and Managers for Einstein Operations and Services.
To develop and implement Action Plans, with the Admin Staff, that will achieve the planned performance targets in line with the long-term development plans;
Act as a member of the Welfare Team and as the central College repository of data concerning welfare interventions and disciplinary action, disseminating appropriate data to the appropriate personnel.
To provide Human Resource Services to all staff, including Award & Industrial Relations matters.
1. The Finance person will have suitable experience and / or qualifications in accounting or bookkeeping in a school or college.
2. Professional development must be available to enable maintenance and development of the currency of their qualifications and experience.